Managed IT cost calculator
Enter your headcount, computers and servers to see what managed IT typically costs in the US, priced per user and per device, next to the cost of one in-house hire.
Typical US market ranges, not an Atlas quote; every engagement is scoped and priced individually. Ranges from our guide, how much managed IT costs per employee.
Email me this estimate
A PDF with your numbers, what the monthly fee usually covers and what is billed on top, and six questions that separate one quote from another.
How to read the estimate
Managed IT providers bill per user, per device, or a mix of the two. The same business can receive two honest quotes that differ by nearly half purely because of the unit of billing, which is why the calculator shows both. Per-user pricing suits teams where everyone has their own laptop; per-device pricing is usually fairer where computers are shared, such as front desks, shop floors and counters.
The service level matters as much as the model. Monitoring-only plans cost less because they leave out the help desk, security and backup, which you then buy elsewhere or go without. When two quotes look far apart, compare what each one includes before comparing totals. Our guide to managed IT costs per employee explains the ranges, and managed IT vs break-fix compares paying by the hour.
Atlas prices per device on a flat month-to-month fee, scoped to your environment. See everything that is included on our managed IT services page.
About the Managed IT Cost Calculator
Are these Atlas's prices?
No. They are typical US market ranges for managed IT, the same ones in our cost guide, and every engagement is scoped and priced individually. Atlas prices per device on a flat month-to-month fee; ask us for a real number for your environment.
Which is cheaper, per user or per device?
It depends on how your people and machines line up. If several staff share one computer, per-device pricing usually wins, because per-user pricing charges for each of them. If everyone carries a laptop and a phone, per-user pricing can come out ahead. Model both, as the calculator does.
What is usually not included in the monthly fee?
Projects such as office moves and migrations, hardware and software licenses, formal compliance audits, on-site or after-hours work beyond the plan, and often a one-time onboarding fee to bring the environment up to standard. Ask for each in writing.
Is managed IT cheaper than hiring an IT person?
For a company of 15 to 25 people it usually is. One capable IT administrator costs roughly $70,000 to $95,000 a year with benefits, tools and training in many smaller US markets, while managed IT for that company typically runs $20,000 to $45,000 a year. One person also cannot cover nights, holidays and every specialty.
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